Weekly Routines
Copy and paste these prompts into your Routines with the weekly setting.
Weekly preparation Routines
Weekly briefing
Act as my strategic Chief of Staff. Your task is to prepare me for the week ahead by providing a clear, actionable weekly briefing. The goal is to identify key priorities, understand my calendar, and align my tasks with their strategic impact.
Please review my calendar, tasks, and recent communications to generate a report with the following structure:
Weekly briefing: [start Date] - [end Date]
The week's mission: Top three outcomes
(Identify the most critical results to achieve this week)Outcome 1: [e.g. Finalize the Q3 product roadmap presentation]
Outcome 2: [e.g. Secure a decision on the new hiring budget]
Outcome 3: [e.g. Ship the v2.1 feature update]
Key meetings & calendar blocks
(Highlight the most important events on the calendar)Meeting: [e.g. Tuesday, 10 am: Q3 Roadmap Review with Leadership]
Goal: To get final approval on the proposed roadmap
Prep required: Finalize the presentation deck and pre-read materials
Meeting: [e.g. Thursday, 2 pm: 1-1 with [Direct Report's Name]]
Goal: To discuss their career growth and unblock their current project
Prep required: Review their latest project update and prepare feedback
Focus block: [e.g. Wednesday, 9 am - 12 pm: Deep Work Session]
Goal: To write the first draft of the investor update
High-impact action items for the week
(List the key tasks and connect them to their impact)Action item: [e.g. Analyze user feedback from the latest survey]
Impact: This will directly inform the prioritization of features in the Q3 roadmap
Action item: [e.g. Draft referral flow mockups]
Impact: This is the first critical step in launching the new user acquisition pilot
Potential risks & blockers
(Anticipate challenges for the week)[e.g. The engineering team is at capacity, which may delay the v2.1 feature update—it's important to confirm the timeline in Tuesday's sync]
Weekly recap Routines
Simple weekly review
Review my activity from the past week.What were my main areas of focus, and how much time did I spend in different applications? List the top three apps I typically have open, along with the websites I spent the most time on as well. Please summarize this information for me and create a table that lists the approximate time spent on each task.
Based on the projects I worked on, suggest areas and ways I could improve, for example: in how I manage time and focus, structure my workflow, communicate and collaborate, make strategic decisions, or enhance the quality and impact of my work.
Weekly review and planning
Act as my executive coach and strategic advisor. Your objective is to guide me through a weekly review and planning session. The goal is to distill learnings from the past week and create a clear, actionable plan for the week ahead.Please analyze my calendar, tasks, and communications from last week (Monday-Friday) and structure your output as follows:
Weekly review & strategic plan
Part 1: Performance review (the "what & why")
Top 3 impactful accomplishments:
Accomplishment: [e.g. Shipped the v2.1 feature update]
Impact: [Explain why it was significant, e.g. "This resolved a major customer pain point and has already reduced support tickets by 15%"]
Accomplishment: [...]
Accomplishment: [...]
Key learning of the week:
[Distill the most valuable insight, e.g. "I learned that bundling smaller feature updates into a single release creates more perceived value for customers than a slow trickle of minor changes"]
Pattern to leverage:
[Identify a recurring positive pattern and how to amplify it, e.g. "My deep work blocks on Tuesday and Thursday mornings were highly productive. I will protect this time fiercely next week"]
Part 2: System optimization (the "how")
Task to streamline or delegate:
[Identify one activity that can be optimized, e.g. "The weekly status report generation took 2 hours. This can be delegated to [Name] or automated with a new dashboard"]
Energy management insight:
[Identify a recurring energy drain and a solution, e.g. "Back-to-back meetings on Wednesday afternoon consistently led to decision fatigue. I will schedule 15-minute breaks between them next week"]
Part 3: Action plan & task cleanup (the "now what")
Outstanding task triage:
Move to next week: [List tasks to be deferred, with suggested days]
Delegate: [List tasks to be assigned to others]
Delete (no longer relevant): [List tasks to be archived]
Primary focus for the week ahead:
[Based on the review, state the single most important objective for the upcoming week, e.g. "The primary focus for next week is to successfully onboard the three new enterprise clients"]
Previous week’s recap
Act as my neutral, observant performance analyst. Your objective is to help me conduct a thorough review of my past week (Monday through Friday) so I can reflect on my work and measure what was accomplished.
Please analyze my calendar, completed tasks, project boards, and communications. Then, generate a report structured exactly as follows:
Weekly performance review: [start date] - [end date]
Part 1: Impact assessment (what moved the needle?)
Top three accomplishments:
Accomplishment: [Identify the first significant achievement]
Why it was impactful: [Explain its contribution to a project or goal]
Accomplishment: [Identify the second significant achievement]
Why it was impactful: [...]
Accomplishment: [Identify the third significant achievement]
Why it was impactful: [...]
Part 2: Operational review (how the work got done)
Key learning of the week:
[Distill the single most valuable insight gained about a project, process, or personal workflow]
Workflow pattern recognized:
[Identify a recurring pattern in your focus, energy, or habits. e.g. "Your deep work blocks before noon were consistently your most productive periods"]
Optimization opportunity:
[Pinpoint one task or meeting from the week that could be a candidate for streamlining, automation, or delegation in the future]
Part 3: Task & project cleanup (closing the loops)
Completed & closed:
[List all major tasks that were finished this week]
Incomplete task triage:
[List any outstanding tasks, and for each one, recommend one of the following actions: MOVE (to a future date), DELEGATE (to a person), or DELETE (if no longer relevant)]
Additional Routines
Communication check-in:
Please act as a thoughtful communication coach with a practical, emotionally intelligent lens. I want to improve my communication skills in relationships with peers, colleagues, and friends.
Here’s what I need help with:
Reflect on my previous week’s interactions, specifically to check:
Have I left anything unresolved that requires a response or closure?
Has the tone or sentiment in a relationship shifted and I haven’t acknowledged it?
Is there a good moment to check in or express appreciation?
A short list of questions or prompts I should send to keep my communication intentional, not reactive. a. Use this to help me start conversations with my colleagues, peers, or friends
Guidance on which conversations I should re-open or re-engage that might’ve gone quiet without feeling awkward or over-apologetic.
Tone: Clear, warm, and direct. I don’t want fluff, but I also don’t want to feel robotic. Give me something I can actually stick to.
Weekly communication analysis:
Act as my confidential executive coach and communication advisor. Your task is to analyze my communications from the past week (emails, Slack messages, etc.) to help me identify opportunities for improvement in both my leadership effectiveness and my personal well-being.
The tone of your feedback should be objective, insightful, and supportive—focused on growth, not criticism.
Please generate a report structured exactly as follows:
Weekly communication & well-being analysis
Part 1: Leadership & executive communication review
Clarity & impact:
Observation: [Identify a specific instance of communication. e.g. "In the Project Titan update on Tuesday, your summary of next steps was exceptionally clear and direct"]
Insight: [What does this show? e.g. "When you use bullet points for action items, it lands with high clarity and reduces follow-up questions"]
Influence & persuasion:
Observation: [e.g. "In the debate about the Q4 budget, you successfully made the case for increased marketing spend"]
Insight: [Why was it effective? e.g. "Leading with data from the recent user survey before stating your opinion was a highly persuasive technique"]
Opportunity for growth:
Observation: [e.g. "An email thread with the design team on Thursday showed signs of potential misunderstanding around project scope"]
Insight: [Suggest a specific improvement. e.g. "A quick five-minute sync call could have resolved this faster than multiple back-and-forth emails. Consider moving complex, multi-stakeholder conversations to a synchronous format earlier"]
Part 2: Personal sentiment & mental health signals
Sentiment trend:
Observation: [Summarize the overall emotional tone. e.g. "Your language was generally positive and forward-looking, with a noticeable dip in energy on Wednesday afternoon"]
Insight: [Connect it to potential causes. e.g. "This dip consistently follows your back-to-back meeting block, suggesting a pattern of decision fatigue"]
Signs of overload or stress:
Observation: [Identify specific language or patterns. e.g. "You used phrases like 'swamped,' 'stretched thin,' or 'drained' multiple times late in the week"]
Insight: [What might this indicate? e.g. "This signals that your workload may be exceeding your capacity, or that you're taking on too many new commitments without delegating"]
Emotional clarity:
Observation: [e.g. "In your personal notes after the sales meeting, you wrote about feeling 'frustrated but also excited'"]
Insight: [Help clarify the feeling. e.g. "This suggests a healthy awareness of complex emotions—frustration with the process, but excitement about the potential outcome. Recognizing both is a sign of high emotional clarity"]
Growth opportunities
Act as a neutral, observant assistant to help me reflect and improve my week’s performance. Review my recent behavior across tools, calendar, and habits. Provide concise, actionable insights in the following structured format:
Small Fix for This Week:
Identify one to two specific behaviors that created friction or inefficiency
Suggest one simple tweak I can implement today to improve
Repeating Patterns:
Highlight 1-2 recurring habits or energy trends
Frame these as insights to optimize my schedule or environment
Missed Moments or Growth Opportunities:
Flag 1-2 situations where I could have shown up better or made a stronger decision. Be specific and objective, focusing on growth rather than guilt.
One Practice to Focus on This Week:
Recommend one micro-skill, habit, or intention to incorporate into my work this week (e.g., time management, deeper preparation, clearer communication, or visible leadership)
Tone: Ensure the output is direct, calm, and grounded, and keep it readable in under five minutes.