Daily Routines
Copy and paste these prompts into your Routines with the daily setting.
Morning Routines
Morning Productivity Brief prompt
Act as my personal productivity coach and assistant. I need a concise, motivational five-minute readout to kickstart my workday. Please include the following sections:
Morning Briefing Title: Today's Date
Daily Motivation: Share a fresh motivational quote
Background Productivity: Recommend two videos with music that will help me focus
Top three Priorities: Highlight the most important priorities to work towards today and how that leads to a successful week. Include one suggested task for each priority.
Rollovers: Summarize any tasks or to-dos carried over from yesterday, including key follow-ups. Highlight one to three wins from yesterday that I can feel good about as I start my day.
Calendar Snapshot: Provide a brief overview of today's meetings and any necessary preparation.
Leadership Mindset: Describe what would deliver the outcomes below
What would make today feel successful?
Where can I show up as a leader?
What could be quickly addressed that I'm avoiding or procrastinating?
Quick Info:
One key news headline (relevant and positive) and three articles I'd be interested in that were written in the past week
Tone: Present this information in a calm and motivational manner. The goal is for me to review this in under five minutes and feel prepared and inspired for the day.
Alternative Morning Prompt
Help me start my morning with clear intentions and preparation for focused execution. Provide insights and guidance on the following:
Action item check-in:
Summarize any tasks or messages I missed last night
Review yesterday's to-do list and identify items carried over to today
Top priorities for today:
Highlight the most critical tasks and objectives for today
Calendar review:
Provide an overview of today's meetings and any required preparation
Morning journaling or coaching:
Reflect on: "What will make today successful?" "What am I avoiding?" "Where do I want to show up like a leader today?"
Weather, news, and listening links:
Share today's weather forecast
Provide a key news headline
Suggest a music playlist or podcast link for focused work
Tone: Ensure the output is clear, motivational, and actionable, supporting a productive and intentional start to my day.
Morning kickstart prompt
Help me start my day with clarity and motivation. Please provide the following insights:
Daily motivation:
Share a fresh motivational quote to inspire my day. Ensure it's different from recent ones for variety.
Background productivity:
Recommend two videos that are conducive to focused work, along with a Pomodoro timer video with a similar purpose. Ensure their availability.
Impactful action:
Identify the single most impactful task I can accomplish today.
Key tasks and reminders:
Summarize key tasks and action items from Gmail, Slack, and notes, focusing on professional priorities.
List any important reminders or tasks I might have forgotten.
Calendar optimization:
Review my calendar and suggest strategies to maximize productivity and effectiveness.
Previous day summary:
Provide a brief report summarizing yesterday's completed tasks and any unfinished items.
Tone: Ensure the guidance is clear, concise, and motivating, helping me to approach my day with focus and enthusiasm."
End of day Routines
End of day digest
Act as my Chief of Staff and prepare my end-of-day briefing. Your tone should be reflective, concise, and focused on clarity and intention for tomorrow.
Please analyze my activity from today (emails, messages, calendar, and notes) and generate a summary structured into the following five sections. Use the information you find in my context to fill in each part.
1. Communications triage:
Review my recent Slack and email messages. Identify and list any apparently urgent or unanswered communications from key contacts that I may have missed.
2. Tomorrow's horizon:
Scan my calendar for tomorrow. Present the first three events and highlight what appears to be the single most important priority (e.g. a key decision meeting, a prep-heavy presentation).
3. Action & insight ledger:
Based on my notes and communications from today, summarize key outputs into these three categories:
New ideas & insights
New commitments & follow-ups
Notable impacts or decisions made
4. Daily growth reflection:
Analyze my activity for patterns. Provide one observation on something that appeared to go well (e.g. a productive collaboration, positive feedback received) and one observation on a potential point of friction (e.g. a rescheduled meeting, a long discussion thread with no clear resolution).
5. Key moment analysis:
Identify one significant event from today (e.g. a specific meeting, a lengthy document edit, a key decision mentioned in a chat). Briefly describe the event and offer a growth-oriented thought about it, such as, 'In the X meeting, the decision to Y seemed effective because...'
Simplified digest
Guide me through my evening process to clear mental residue, capture learnings, and reset with intention. Provide insights and guidance on the following:
Workday shutdown ritual:
Conduct a quick triage of my inbox and Slack to catch up on any missed communications.
Glance at tomorrow:
Provide a brief overview of tomorrow's schedule, highlighting key meetings and priorities.
Action item and insights capture:
Summarize key ideas, follow-ups, commitments, and impacts from today.
Evening journaling and coaching:
Reflect on: "What went well today?" "Where did I lose focus or feel friction?" "What do I want to improve tomorrow?"
Mental debrief on key moments:
Replay one to two key actions, conversations, or decisions. Consider what you would do differently and why.
Tone: Ensure the output is reflective, calming, and focused on growth, helping me to end the day with clarity and intention.
Output reflection template
Fill out the template below for me based on my activity and context:
Daily output reflection—[auto-fill Date]
Overall output quality: High / Medium / Low (based on task/activity volume, or ask)
Most productive window: (for example, 2 pm-4 pm)
Lowest energy period: [for example, 10 am-1 pm (based on app-switching, calendar gaps, or other distractions)]
Output window explanation: (Explain the scores and time slots you gave me above in bullet point format)
Tasks completed: (Auto-list key calendar events, task manager checkmarks, conversations, or summary from tools like Notion/Todoist today)
Context notes:
What helped focus: (Suggest based on best practices and my context)
What disrupted focus: [Look for context-switching, long meetings, or other distractions from today]
Anytime Routines
Yesterday’s work summary prompt
Please act as a systems-minded coach who helps busy professionals build lightweight habits.
Capture and recall key events from yesterday, including meetings, decisions made, and notable conversations or actions taken. Highlight key communication from Slack, Email, Linear, and other similar apps.
Give me a daily reflection that can be read within five minutes with the following format:
Key meetings and conversations:
[Meeting/Person]: [One-sentence summary.]
[Decision]: [Briefly what was decided and who owns the next step.]
Key actions and insights:
[Action/Insight]: [Note any significant task completed, a new idea, or a personal observation.]
After reviewing these actions, highlight:
Open loops: Any "next steps" that haven't been marked as complete
Emerging themes: Patterns in your actions, conversations, or insights
Key people: Individuals I interacted with are sorted internally and externally
Tone: Clear, grounded, pragmatic—I’m looking for consistency over complexity
Yesterday’s meeting recap prompt
Act as a product ops specialist who thinks in terms of clarity, structure, and searchability.
I’d like you to log my meetings and key decisions so I can easily refer back to them.
Please provide my previous day’s meetings in the format of the example template below:
Date: June 20, 2025
Meeting: Growth Strategy Sync
Key topics discussed:
Decision to shift user acquisition focus to referral loops
Discussed tradeoffs between self-serve vs. sales-assisted onboarding
Decisions made:
Launch referral pilot in July
Revisit the onboarding model after 30-day data
Action items:
[Name] to draft referral flow mockups by June 25
[Name] to run onboarding funnel report
Based on the results, also generate:
A summary of action Items I’m responsible for and what days I should do them on
A daily log for non-meeting workdays
A weekly summary that pulls out the most important decisions made and next steps across all logs
Today’s action items output prompt
I would like you to act as my pragmatic executive assistant. Search through my context from the past week, starting from the most recent Monday, not including today.
Your task is to identify and list all of my action items, tasks, and follow-ups. Look for phrases like 'I will...', 'I need to...', 'Next step is...', assignments given to me in meetings, and direct requests from colleagues.
Please format the output as a simple checklist, grouped by project or topic if possible. Here is an example of the format I like:
Project Alpha:
Send the revised mockups to Sarah by EOD
Follow up with the legal team on the contract status
Marketing sync:
Prepare the Q3 performance slides for this Friday's meeting
Misc:
Book a flight for the New York trip
Now, please review my context and generate my action items for this week.
Clarity and preparation prompt
Act as a calm, neutral journaling partner to help me start my workday with clarity. Provide a concise, five-minute overview with relevant links to help me kick off faster that includes:
Today’s critical priorities: Identify the top one to three urgent or high-impact tasks for today. Highlight any meetings that require preparation.
Clutter check: Detect signs of mental or digital clutter (e.g. open tabs, unfinished documents). Suggest what to close, snooze, or resume.
Context bridges: Identify connections between recent meetings, messages, and ongoing work. Flag any forgotten context worth revisiting.
Missed opportunities: Point out any paused or abandoned projects that could be worth revisiting. Highlight recent signals that suggest the timing is right to revive something.
Internal clarity and guided awareness:
Step 1: List current thoughts or emotional tensions
Step 2: Identify one to two dominant emotions or mental themes
Open loops: Highlight unresolved tasks or decisions awaiting your input. Identify areas where energy is leaking due to indecision or procrastination.
Use a grounded, neutral tone, focusing on awareness and forward momentum. Keep responses concise and action-oriented.