Mastering Chats: Simple to powerful

1. Beyond the basics: Littlebird Chat is your thought partner, not just a search bar

You’ve already learned to ask Littlebird simple questions to find a link or summarize an article.

Now, it's time to unlock the Chat's full potential.

In this guide, you'll learn how to craft powerful, multi-step prompts that transform Littlebird from a simple assistant into a true strategic partner. You'll learn how to use the Chat to brainstorm ideas, plan complex projects, create content in your own voice, and get a high-level view of your work.

The real magic of Littlebird isn't just in finding information; it's in what you can do with that information. By the end of this article, you'll be able to chain commands together to accomplish in a single prompt what used to take hours of manual work.

Let's get started.

First Things First: How LLM’s Process your Chats

The best way to master the Chat is to think of your prompts as a focused workflow, where each instruction is a building block related to a single goal. While Littlebird is powerful enough to handle several commands at once, you'll get the most accurate and detailed responses when all the blocks in your prompt work together.

As a general rule, avoid asking the Chat to juggle unrelated tasks in the same prompt. It’s like trying to have two conversations at once. For example, instead of asking it to summarize a meeting and find a recipe for dinner, focus your prompt on the meeting: ‘Find the notes from our 2 pm sync, summarize the action items, and draft a follow-up email.’ Then send a separate query for the dinner recipe. This keeps the context tight and the output sharp.

2. From simple to strategic: The four levels of a powerful prompt

To make this easier in practice, it helps to think about your prompts in four levels that range from simple recall to fully polished deliverables. As you move up each level, you’re giving Littlebird more context, more responsibility, and more room to act like a true strategic partner.

• Level 1: Simple recall & summary (quick recap of basics)

• Level 2: Combining commands (find X, then do Y)

• Level 3: Strategic planning (brainstorm, outline, plan)

• Level 4: Shaping the output (requesting tables, specific tones, etc.)

Level 1: Simple recall & summary (reactive)

This is the foundation. You are asking Littlebird to complete a simple task such as retrieving a specific piece of information or summarizing a single document it can already see.

• Goal: To find or distill a single piece of known information.

• Recall: Find the Google Sheets link for the Q4 budget...

• Summary: Summarize the article I was just reading...

Level 2: Combining commands (reactive)

Now we start connecting those blocks. You can ask Littlebird to find something and then do something with it in the same prompt. For example, performing a sequence of related, reactive tasks in a single prompt, like finding multiple things or finding something and then summarizing it.

• Goal: To consolidate multiple pieces of information from the past.

• Example: Find the notes from my last meeting with the marketing team and then summarize the key decisions.

Level 3: Strategic Planning (Proactive)

This is where Littlebird begins to act as your partner. You are asking Littlebird to synthesize information from across your work to help you think, brainstorm, and plan for the future. It's no longer just about what happened, but what could happen next.

• Goal: To get help with analysis and planning for a future outcome.

• Example: I have a new idea for a project. Help me brainstorm the major steps and outline a simple project plan.

Level 4: Shaping the output (assistant)

Finally, you have complete control over how Littlebird presents its response. You are commanding Littlebird to act as a chief of staff, not just to help you plan, but to create a polished, formatted, and often opinionated final product. You are defining not only what information you need, but precisely how it should be delivered. You can tell it what format, tone, or style you need.

• Goal: To receive a finished, ready-to-use strategic deliverable.

• Example:

  Analyze the three project proposals I was reviewing. First, create a table that concisely presents the key pros and cons for each option. Second, based on that analysis and your understanding of my team's stated Q4 goals, provide a final recommendation on which proposal we should proceed with and briefly explain your reasoning. The overall tone should be that of a decisive executive summary.

Why this is a level 4 prompt:

• It asks for an opinion: The key addition is "provide a final recommendation...". You're no longer just asking for a neutral analysis; you're asking Littlebird to have a point of view and make a strategic judgment call.

• It provides strategic criteria: By specifying "based on my team's stated Q4 goals," you are commanding Littlebird to not just analyze the documents in isolation, but to weigh them against your known strategic priorities.

• It demands a polished deliverable: The prompt requests two distinct parts (the table and the recommendation) and specifies the exact tone ("decisive executive summary"), ensuring the final output is a ready-to-use piece of strategic advice.

• This moves Littlebird from being an analyst who presents data to being a trusted advisor who provides a recommendation.

As we go through the use cases in this guide, you'll see these four levels in action. Once you get comfortable with them, you’ll be able to mix and match them to create your own powerful workflows.

3. Powerful use cases: Putting theory into practice

Now that you have the framework of the four levels, let's put it into practice. The following are real-world examples of how you can combine these building blocks to tackle common, high-impact tasks.

Feel free to follow these as easy ways to begin incorporating Littlebird in your workflow. You can use them as they are, or tailor the prompts to your own needs and style.

• Use case 1: Prepare for any meeting

• Use case 2: Create an internal training document

• Use case 3: Summarize client engagement

• Use case 4: Review your own productivity

Use case 1: Prepare for any meeting

The goal: Walk into every call fully briefed and confident, without spending half an hour digging through old emails and documents.

The workflow: In this prompt, we're combining recall (finding multiple pieces of information) and summary (distilling them into a brief) to create a complete pre-meeting dashboard. This is a reactive prompt that gives you a perfect snapshot of the past.

Try this prompt: Level 3

I have a meeting with Client X at 2 pm. Summarize our recent email threads, find the latest version of their project plan, and list any outstanding action items from our last call.

Why it works: Littlebird scans across different applications (your email, your file system, your meeting notes) and synthesizes everything it knows about your history with that client into a single, actionable brief. You get a 360-degree view in seconds, allowing you to walk into the meeting focused, prepared, and ready for a productive conversation.

Try this prompt: Level 4

Get me ready for my upcoming call with [Person X]. Give me a concise, scannable briefing that I can read in 5 minutes. The tone should be direct and factual, like an executive summary. Pull all the key details:
- Who are they?
- What's our history?
- Summarize recent email threads or communication and related projects we’ve interacted on.
- What are the main talking points or unresolved issues? Provide links to relevant materials, readings, or project plans.
- What should I ask them? Create a briefing for me and an agenda for the call.

Why it works: This is a fantastic example of a proactive prompt that treats Littlebird as a chief of staff. You're not just asking for information; you're commissioning a fully-formed executive briefing. By providing specific instructions on tone (direct and factual), format (scannable briefing, agenda), and content (Who are they?, What should I ask them?), you are taking full control of the output.

This prompt moves beyond simple recall and asks Littlebird to:

• Synthesize information from multiple sources.

• Analyze that information to identify key talking points and unresolved issues.

• Strategize by suggesting questions you should ask.

• Create two distinct deliverables: a briefing for you and an agenda for the call.

You're empowering Littlebird to do the high-level strategic thinking for you, allowing you to walk into the meeting not just prepared, but with a clear plan of action.

Use case 2: Create an internal training document

The goal: Turn your messy project notes, Slack conversations, and ad-hoc documents into a clean, structured training guide that you can share with your team.

The workflow: This is a powerful proactive workflow that leverages Littlebird's ability to synthesize information from across your recent work (level 3) and then structure it into a specific format (level 4). You're asking Littlebird to act as a ghostwriter and organizer.

Try this prompt: "Based on my project notes and Slack conversations from the 'New Feature Launch' project, create an outline for an internal training document on our new development process."

Or

I need to create an internal training document about our new feature launch process. Go through all my project notes, Notion docs, and relevant Slack conversations from the [Project Name] launch over the past month. Based on that context, create a detailed outline for the training document. The outline should include a logical flow from planning to execution to post-launch analysis. For each section, list the key processes and best practices we followed.

Why it works: This prompt saves you from the daunting "blank page" problem. Instead of trying to remember every step of a complex project, you're empowering Littlebird to do the heavy lifting. It scans months of your work in seconds, identifies the key patterns and processes, and hands you a structured, logical outline.

From here, you can either flesh out the document yourself or send follow-up prompts to Littlebird, asking it to draft the content for each section of the outline it just created. You're moving from idea to a near-finished document in a fraction of the time.

Use case 3: Summarize client engagement

The goal: Get a complete, bird's-eye view of your entire relationship with a client or partner, without having to piece it together from a dozen different places.

The workflow: This is a classic reactive prompt, but on an epic scale. You're asking Littlebird to perform a massive synthesis task, scanning across months of context and multiple applications to build a comprehensive historical record for you.

Try this prompt:

Create a summary of my entire engagement with [Client Name] over the last quarter. Pull in the key decisions from our calls, highlight the major project milestones we hit, and find the links to the weekly reports I sent them or any other relevant materials. I need a complete picture of our progress and communication.

Why it works: This is a task that would normally take hours of painstaking manual review. Even with other AI tools you would have to provide multiple documents and links and even then the output would likely be missing relevant information. Littlebird, with its deep context, can perform this scan in seconds. It connects the dots between a call you had in August, a document you sent in September, and an email thread from last week for example.

The result is a single source of truth that you can use to prepare for a QBR (quarterly business review), onboard a new team member to the project, or simply get a clear-eyed view of where the relationship stands. It transforms scattered history into focused insight.

Use case 4: Review your own productivity

The goal: Move beyond just doing the work to understanding your work. Use Littlebird as an impartial coach to get a high-level view of your focus and identify opportunities for growth.

The workflow: This is a fascinating blend of reactive and proactive. First, you ask Littlebird to analyze your past activity (Reactive), and then you ask it to provide a forward-looking suggestion based on that analysis (Proactive).

Try this prompt:

Review my activity from the past week. What were my main areas of focus, and how much time did I spend in different applications like Slack, my code editor, and email? List the top 3 apps I typically have open along with the websites I spent the most time on as well. Summarize this information for me and build a table listing out the approximate time spent per task too. Based on the projects I worked on, suggest one area where I could streamline my workflow or focus my attention for better results next week.

Why it works: It's incredibly difficult to see our own work habits objectively. Littlebird can act as a mirror, showing you a data-driven picture of how you spend your time and attention. By asking it to not just report the data, but to also suggest an improvement, you're leveraging it as a personal productivity coach.

This kind of prompt helps you spot patterns you might have missed, like spending more time on email than you realized, or noticing that a certain type of task is taking up a disproportionate amount of your week. It empowers you to make small, informed changes that can have a big impact on your focus and output.

4. The unique power of Littlebird: Combining your context with the web

So far, we've focused on how Littlebird uses the context of your work and habits to help you. But its true power is unlocked when you ask it to blend that personal context with the vast knowledge of the internet. This is where Littlebird evolves from a personal assistant into a full-fledged research partner.

The workflow: This is the ultimate proactive prompt. You are giving Littlebird a goal, providing it with your unique context as a starting point, and then sending it out to the web to find solutions tailored specifically to you.

Here are some prompt examples you can try:

• Example 1: Improving your team's workflow

• Example 2: Personalized job hunting

• Example 3: Finding the right software tool

Example 1: Improving your team's workflow

The goal: Go beyond generic advice and find strategic solutions that are tailored to your team's specific, real-world challenges.

Try this prompt:

My team's goal for this quarter is to improve our project management efficiency. Based on my recent project plans, meeting notes, and the common issues discussed in my team's Slack channel, search the web for three modern project management frameworks that would be a good fit for our specific workflow. Summarize each one and explain why it might be a good solution for the problems you've identified in my context.

Why it works: A generic search for "project management frameworks" would give you thousands of irrelevant results. But with this prompt, Littlebird isn't just searching the web; it's searching the web for you.

It uses its deep understanding of your team's actual challenges and workflows as a powerful filter. The result isn't a generic list, but a curated, personalized set of recommendations that are immediately relevant to your situation. It's the difference between a librarian pointing you to a section of the library and one who has read your notes and can hand you the three exact books you need to read.

Example 2: Personalized job hunting

The Goal: Stop sifting through hundreds of generic job postings and find roles that are a perfect fit for your actual skills and experience.

Try this prompt:

Based on my resume, my recent projects, and the skills I've demonstrated in my work over the last six months, search the web for senior product manager roles in the adtech industry that have opened up in the last two weeks. Filter for remote-friendly positions and create a table with the company, the job title, and a link to the posting.

Why it works: Littlebird uses your real, up-to-the-minute work history as the basis for its search. It knows which projects you actually shipped and the technologies you actually used, leading to a much more relevant and targeted set of job opportunities than you'd get from a generic keyword search on a job board.

• Feel free to ask Littlebird to help you update your resume or prepare you for interviews too!

  • Also, try asking what jobs Littlebird thinks you could be a good fit for.

Example 3: Finding the right software tool

The goal: Choose the right software for your team's specific needs without spending days on research and demos.

Try this prompt:

My team is looking for a new tool to manage customer feedback. Based on our current workflow described in my Notion docs and our team's Slack conversations about the problems with our current system, search the web for the top three customer feedback tools. Provide a brief summary of each and explain which one would be the best fit for our specific pain points.

Why it works: Littlebird acts as a consultant. It understands your team's unique problems (e.g. "we need better Slack integration," "our current tool is too slow") and uses that knowledge to evaluate the options it finds on the web, giving you a tailored recommendation instead of just a list of features.

Example 3: Learning a new skill

The goal: Find the best learning resources that match your current knowledge level and learning style.

Try this prompt:

I want to get better at data analysis in Python. Based on the Python scripts I've been writing and the questions I've been asking in Slack, search for intermediate-level tutorials or online courses that focus on the Pandas and Matplotlib libraries. Prioritize resources that are project-based.

Why it works: Littlebird knows your current skill level because it has seen your work. It won't recommend beginner tutorials if you're already writing complex scripts, and it won't suggest advanced machine learning courses if you're still mastering the basics. It finds the "just right" resources to help you take the next step in your learning journey.

• Try applying a prompt like this to topics like Music and learning new instruments or writing new songs!

5. Your project management partner: A top-down approach

While you can have Littlebird pull your individual tasks, there’s a far stronger method by approaching your tasks top-down first. Now, let's zoom out.

We can interact with Littlebird through 3 phases to take a project from concept to completion.

• Phase 1: Brainstorming & scoping:

• Phase 2: Planning & delegation:

• Phase 3: Execution & drafting:

Use Littlebird as a strategic partner to manage an entire project from the first spark of an idea or knowing what goal you’re trying to achieve, all the way to completion. This is where you truly leverage Littlebird as a second brain for your most complex work.

We’re going to focus on two examples, achieving your OKRs (objectives and key results) and creating a new hire onboarding plan, from idea to execution to review.

Let's walk through the key phases of a project, in this example we’ll focus on the OKR (Objectives and Key Results) planning process.

Achieving your OKRs

You can use Littlebird as a strategic partner to manage a complex, recurring process like planning your team's quarterly OKRs.

What are OKRs? Standing for objectives and key results, this is a popular goal-setting framework used by companies to align their teams around a set of ambitious, measurable goals each quarter.

• The objective is what you want to achieve, it should be ambitious and inspiring.

• The key results are how you'll measure your progress toward that Objective, they should be specific and quantifiable.

Let's walk through how Littlebird can partner with you in the three key phases of the OKR planning process.

Phase 1: Brainstorming & scoping (setting the objective + key results)

The goal: Move from high-level company goals to a clear, impactful Objective for your team.

Try this prompt:

It's time to plan our Q4 OKRs. The company's main goal is to 'Increase Customer Retention.' Based on my recent customer feedback notes, support tickets, and team meeting summaries, brainstorm three potential Objectives for my team that would best support this company goal. For the strongest idea, let's define the Objective statement. Next, provide a set of Key Results to measure whether or not we accomplished the Objective.

Why it works: Littlebird connects the high-level company strategy to the on-the-ground reality of your team's work. It uses its context of your customers' actual pain points to help you set an Objective that is both ambitious and realistic.

• Alternatively, you can also ask Littlebird to leverage your context to help you come up with what the right Objectives are as well.

• Also, try asking Littlebird what the current state is for each of the KR’s it comes up with.

Phase 2: Planning & delegation (defining project tasks and delivery)

The goal: Develop a Project Plan with set Tasks and Owners to carry out the execution.

Try this prompt:

Now, for the first Objective, create a set of tasks that include clear instructions, steps, and related completion dates. Each task should be related to a Key Result to achieve the Objective. Based on my past project plans and performance reports, suggest if I or which team members would be the best owners for each Key Result and Task as well.

Why it works: A great plan moves from high-level goals to concrete, actionable tasks. This prompt commands Littlebird to do exactly that. You're not just asking for Key Results; you're asking for a fully-fledged project plan complete with clear owners, instructions, sequential steps, and completion dates.

Phase 3: Execution (completing the work with Littlebird)

The goal: Clearly communicate the finalized OKRs to your team and stakeholders.

Try this prompt:

Using the Objective and Key Results we just defined, draft documentation I can use to communicate our OKR's. The tone should be inspiring and clear, explaining why we're focusing on this Objective and what each Key Result entails. Include the owners for each KR.

Why it works: This final step saves you the time of summarizing and formatting your work. Littlebird takes the entire strategic context of the planning process and transforms it into a polished, ready-to-share communication, ensuring your team is aligned and motivated from day one of the quarter.

Launching a customer webinar

Phase 1: Brainstorming & scoping (the "blank page" problem)

The goal: Move from a vague idea to a clear, impactful webinar topic that you know your audience will find valuable.

Try this prompt:

I need to plan a customer webinar for next month. To find the best topic, analyze recent feedback and questions from our Users or Customers. Based on this data, brainstorm three potential webinar topics that address our customers' biggest pain points. For the strongest idea, let's outline the scope and key learning objectives for the attendees.

Why it works: Littlebird uses its context of your customer's actual pain points to ensure your project is focused on what truly matters from day one. It helps you brainstorm with real data, not just guesses.

Phase 2: Planning & delegation (creating the roadmap)

The goal: Break down the concept into a detailed plan with clear tasks and responsibilities.

Try this prompt:

Now, create a detailed project plan for the first webinar idea. Break down the major phases (Content Creation, Promotion, Delivery, and Performance). For each phase, list the key tasks and suggest which team members would be best suited for each task, based on my notes from past projects.

Why it works: Littlebird remembers who did what on previous projects, allowing it to make intelligent suggestions for task delegation. It helps you build a comprehensive plan that leverages your team's known strengths.

Phase 3: Execution & drafting (getting the work done)

The goal: Accelerate the actual creation process by using the project plan and existing context as a foundation for Littlebird to partner with you.

Try these prompts to have Littlebird assist you with each task:

Presentation outline creation:

Now, for the Content Creation, create a detailed presentation outline. The outline should have a logical flow, starting with a hook and ending with a Q&A. For each section of the outline, draft the key talking points and speaker notes. The tone should be expert, but clear and accessible to an intermediate user.

Promotional email creation:

For Promotion, using the webinar outline and topic, draft a promotional email to our customer mailing list announcing the webinar. The tone should be exciting and highlight the key benefits for attendees. Also, draft a follow-up email to be sent to all registrants after the event, including a link to the recording and a summary of the key takeaways.

Why it works: This is where you transform your plans into tangible assets. By breaking down the execution into specific, task-oriented prompts, you are using Littlebird as a true creation partner, accelerating every step of the content development process.

6. Your turn to master the Chat

You've now seen how to progress from simple, reactive questions to sophisticated, proactive commands. You've learned how to use Littlebird not just as an assistant that can recall information, but as a true strategic partner that can help you plan, create, and manage your most important work.